Internship, Project Coordinator Assistant

For the Haute Route & Gravel Epic brands (Lausanne area, Switzerland) owned by the IRONMAN Group, we are actively looking for a highly motivated, fluent French and English speaking project coordinator assistant. The Operations Department is looking for a trainee for 6 months to work across all the European Haute Route & Gravel Epic events with a primary responsibility for supporting all Internal Coordination missions. This role requires travel to national and international events.

Post Details

Key Responsibilities:

The Haute Route Project Managers Assistant will be working across the following events:

  • Haute Route Alpe d’Huez 2022
  • Haute Route Pyrenees 2022
  • Haute Route Alps 2022
  • Haute Route Dolomites 2022
  • Haute Route Davos 2022 or Gravel Epic Switzerland 2022
  • Possibly other events

The role will encompass the following tasks:

  • Assist with the Internal Coordination for the different Haute Route and Gravel Epic European events: hotel bookings / rooming list production / car rentals / daily liaison with temporary staff (expenses, contracts, arrival, etc.)
  • Assist with the production of internal shared documents
  • Assist with the preparation of presentations, staff roadbooks, printing and postage
  • Attend events to be on-site support to the event Project Coordinator
  • Occasionally assist the Project Coordinator with some additional tasks related to the host venue relationship and local specificities
  • Other Project Assistant tasks when required.

    This list is not exhaustive and you will be required to manage any reasonable tasks as and when required.

What we offer:

  • As an employee of The IRONMAN Group you can expect to work with an ambitious and sport orientated company. You will work with a team in an international environment. Our focus is the organization of high-class sport events
  • Internship duration: 6 months, from 18th April 2022 to 14th October 2022
  • Monthly allowance: 800CHF (gross – before any deductions are taken for state and federal taxes, insurance, etc.)
  • Holidays: 10 working days for a 6-months internship.
  • Benefits: Haute Route Group sponsor the full cost of a half card CFF card. The card entitles you to a 50% discount on all Swiss public transport (to qualify for a CFF card you must be living in Switzerland).
  • Office hours are between 9.00am and 6.00pm. During busy periods you may be expected to work evenings and weekends.
  • Travel, accommodation and subsistence are covered for approved business travel, in line with current policies.

Personal Specification

Skills and competencies:

  • Applicants MUST have a University/School agreement such as “convention de stage” during the entire duration of the internship
  • Fluent in French and English (verbal/written) preferred and ideally in Italian and/or Swiss German
  • Good knowledge of Microsoft programmes is essential and especially Excel (familiarity with Mac beneficial)
  • An interest in Outdoor Sports, especially cycling
  • Excellent organisational skills and communication skills
  • Ability to work alone autonomously and as part of a team
  • Willingness to learn and source of proposals to improve processes
  • Flexible approach to problem solving
  • Ability to remain effective and calm whilst working under pressure
  • A dedicated and enthusiastic approach
  • Ability to work on-site at events throughout the contract
  • Excellent database skills
  • Driving Licence Mandatory

How to apply

Are you interested? We are looking forward to receiving your application in French or English.

Please apply here: https://ironmaneurope.wufoo.eu/forms/we-are-hiring/